Accounts Payable Expenses
ABOUT VAYNERX
VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.
ABOUT VAYNERMEDIA
What’s up? We’re VaynerMedia! We are a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Delhi, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.
Culture is our key and Empathy is how we build it. VaynerMediaAPAC is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative, creative and strategic solutions to the one advantage that stands the test of time --- PEOPLE. Day in and day out, we propel some of the biggest brands in the world to the intersection of attention and culture. In APAC, we are proudly +300, servicing a diverse client all around the region.
THE OPPORTUNITY / THE PITCH
Our amazing consulting team is looking forward to collaborating with a “people first” AP Expenses who will support the US finance operations, with a primary focus on staff expense management and corporate card administration, including day-to-day ownership and support of Navan in partnership with the Accounting Supervisor. The role acts as a key control point to ensure expenses are accurate, compliant, and properly recorded in the accounting system in our growing APAC market. This is a full-time role based in Philippines
THE RESPONSIBILITIES / THE TASK AT HAND
Staff Expense & Claims Management
- Review employee expense claims to ensure accuracy, completeness, and compliance with company policies.
- Support and manage expense submissions within Navan, including user guidance and issue resolution.
- Perform monthly reconciliation of staff expense claims and coordinate with Finance and People teams to resolve discrepancies.
- Ensure expenses are recorded accurately in the accounting system with correct job code, GL code, legal entity, and cost center tagging.
Corporate Credit Card Reconciliation
- Perform monthly reconciliation of corporate credit card statements for both billable and non-billable expenses.
- Ensure all credit card transactions are accurately mapped to the correct job code, GL code, and cost center.
- Partner with cardholders to obtain supporting documentation and ensure timely submission of expense reports.
- Support ongoing enhancements to credit card workflows and controls within Navan.
Navan System Ownership & Support
- Act as a key operational contact for Navan, supporting the Accounting Supervisor day-to-day administration and user support.
- Assist with Navan configuration updates, policy enforcement, and system enhancements as required.
- Support testing, rollouts, and documentation of new Navan features, workflows, or policy changes.
- Serve as a liaison between Finance, People, and Systems teams to ensure Navan aligns with accounting and compliance requirements.
Process & Compliance
- Maintain high standards of data integrity across all expense and credit card records.
- Act as a gatekeeper for expense policy compliance and provide guidance and reminders to employees as needed.
- Support audit requests related to expenses, credit cards, and internal controls.
- Continuously identify opportunities to simplify, automate, and improve expense and AP-related processes.
REQUIRED SKILLS & EXPERIENCE
We value both experience and mindset — these qualifications help set you up for success:
- 2–3 years of experience in Accounts Payable, Expense Management, or General Accounting (advertising/media agency experience is a plus).
- Strong attention to detail with a solid understanding of expense policies, reconciliations, and internal controls.
- Hands-on experience with Navan is strongly preferred; experience with NetSuite is a plus.
- Comfortable with job code and GL coding logic in a project-based environment.
- Proficient in Excel or Google Sheets.
- Ability to work independently while collaborating effectively across teams and regions.
- Clear, approachable communicator who is proactive and solution-oriented.
- Curious mindset with a strong interest in process improvement and automation.
Bonus Points If You…
- Have experience supporting US finance operations in a global or multi-entity environment.
- Understand billable vs non-billable expense treatment in a project-based or agency setting.
- Have worked with other expense platforms such as Expensify, Concur, or similar tools.
- Have supported system rollouts, policy updates, or finance process documentation.
What you should know about VaynerMedia
Think “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We’re willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It’s fun!
Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us. We can’t wait to meet you.
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